Volunteers & Community

Volunteering Hub

Volunteers (parents, alumni, students and community members) are vital to the success of Mentor Science Olympiad. Whether proctoring exam rooms at our home invitational on February 6, 2027, donating hospitality breakfast for visiting coaches, or chaperoning away tournaments, your support powers our students' success.

Volunteer Roles • Feb 6 Division & Grade Structure Away Chaperones
Key Volunteer Event

Mentor Invitational

Saturday, February 6, 2027 at Mentor High School. We count on volunteers to proctor event rooms, manage concessions, and host visiting coaches.

Sign Up to Volunteer
Mentor Public Schools Guidance

How Our Teams Are Structured

Important information for parents of prospective, incoming, and high school competitors.

Division B Grades 6–9

9th Graders (Middle School Teams)

Because of the size of Mentor Public Schools, 9th graders compete on their middle school's Division B team instead of the high school team:

  • Shore Middle School • Division B feeder team
  • Memorial Middle School • Division B feeder team

Students compete in Division B throughout 9th grade, gaining valuable tournament experience before moving up to the high school team.

Division C Grades 10–12

10th, 11th & 12th Graders (High School Team)

Sophomores, juniors, and seniors compete for Mentor High School across all 23 national events:

Our team has 20+ students, with most members competing across 3 to 4 study, laboratory, and build events.

Tournament Day • Feb 6, 2027

Volunteer Roles for the Mentor Invitational

Our annual host tournament runs on volunteers. No scientific background is required for any volunteer role!

High Need

Room Proctors

Help event supervisors run test rooms, check team wristbands during 50-minute exam blocks, monitor testing halls, and collect papers.

Sign Up as Proctor
Student Commons

Concessions

Serve food, pizza, snacks, and beverages to visiting competitors and families throughout tournament day in the Student Commons.

Help in Concessions
Coaches Suite

Hospitality Donations

Donate breakfast items, fresh fruit, coffee, or afternoon snacks for visiting coaches, event judges, and bus drivers in the coaches lounge.

Donate Hospitality Food
Campus Crew

Setup & Cleanup

Set up rooms and tape testing boundaries on Friday evening before the meet, or assist with classroom reset and cleanup Saturday after awards.

Help Setup/Cleanup
Travel Competitions

Away Tournament Chaperones

Our team travels by school charter bus to several invitationals across Ohio, as well as the Northeast Ohio Regional and the Ohio State Championship at The Ohio State University in Columbus.

Parents interested in riding the bus as travel chaperones must complete standard Mentor Public Schools volunteer registration. Contact Head Coach Michelle Pugh for details on upcoming travel rosters.

Contact Coach Pugh About Chaperoning

Mentor Volunteer Guidelines

  • ✓ Must be an authorized parent or guardian of an active team member
  • ✓ Complete Mentor Public Schools district volunteer background clearance
  • ✓ Assist coaches with attendance checks and equipment/build vehicle loading
  • ✓ Support students at the team homeroom headquarters during the tournament meet
Helpful Details

Volunteer Questions & Answers

Quick answers to the questions volunteers and families ask most often.

Mentor 9th graders compete in Division B with their middle school team (Shore Middle School or Memorial Middle School). They join the Mentor High School team (Division C) starting in 10th grade.

Not at all! Proctors, concessions workers, hospitality helpers, and setup crews require zero scientific background. Event supervisors from visiting schools write and run the actual tests; parent proctors ensure rooms run smoothly and papers are collected.

During the Mentor Invitational, results and awards placings will be streamed live on any smartphone via results.nebulyx.net, powered by Nebulyx and SphinxTEK LLC.